How to Create Drop-Down Menus in Excel

August 09, 2023

By Nathan Ojaokomo

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Navigating an Excel file can sometimes get confusing.

Drop-down menus, also called drop-down lists, are an effective way of helping users navigate a spreadsheet more efficiently.

Using drop-down menus in your Excel file lets you keep things more organized, improving your productivity.

Thus, whether you’re a business owner, a salesperson, or just need to manage and schedule things using Microsoft Excel, you’ll benefit from knowing about drop-down menus.

This article will show you how you can create drop-down menus in Excel.

What are drop-down menus in Excel?

The Benefits of Drop-Down Menus in Excel

How to Create Drop-Down Menus in Excel

How to Create Drop-Down Menus in Excel Manually

What are drop-down menus in Excel?

A drop-down menu in Excel is a data validation function that allows users to choose an option from multiple options. When created correctly, they help users to work more efficiently on a worksheet.

Due to their design, they let users select options from a created list. You can find a variation of drop-down menus nearly everywhere you look on the internet — from newspaper websites to online stores — as it helps users gain access to different content sections.

Whether on websites or Excel spreadsheets, drop-down lists improve the user experience and make everything look more organized.

The Benefits of Drop-Down Menus in Excel

As earlier pointed out, drop-down lists in Excel allow you to organize your data quickly. A drop-down menu also lets you decide the entries users can input in a cell.

You can minimize errors on the spreadsheets you create using a drop-down menu. It’s a useful tip to help you get the most from using Excel.

With these advantages in mind, let’s review how to create a drop-down menu in Excel.

How to Create Drop-Down Menus in Excel

Excel is a powerful and highly versatile tool that makes life easier for organizers.

In the example below, we show you how you can, step by step, create a drop-down list in Excel. The example spreadsheet lists people on the left and a column with their corresponding headphones of choice on the right. In the example, we’ll add drop-down lists for the Headphones column on the right.

Let’s get into it.

1. Create a list in an Excel table.

The first step in creating the drop-down menu is to create a list in an Excel Table. To do that, open a new sheet and type the entries you want to appear in the drop-down menu.

We have named the new sheet “Headphones.”

After typing the entries, you can convert the list into an Excel table by clicking CTRL + T. You can see the new table below.

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Source:: HubSpot Blog